Overcoming Barriers for Low Tech-Savvy Retailers
How I simplify order process for users with less tech-savviness through chatbot
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πŸ—“οΈ Period
Oct 2023 - Jun 2024
πŸ’Ό Role
Product Designer & Researcher
πŸ‘€ Users
Retailers (Warung, toko kelontong)
πŸ“± Platform
Web Mobile
Imagine being a Head of Digital Transformation in an FMCG company. Your e-commerce has been doing great to cater order process for retailers. However, you receive a report that many of the users don't create the order on their own, but frequently helped by a salesman who regularly comes to the store. This causes a dependency on the salesman, obstructing potential sales and losing the value of the product that was initially built for retailers. You want to make an improvement to solve this issue, but are technically limited because you also rely on a third-party vendor for crafting the product.
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Background
CITA is a mobile chatbot commerce for our retailers to buy cigarettes from Sampoerna. While retailers have o options to buy cigarettes from, some prefer CITA because it offers:
  • πŸ€‘ Relatively lower price
  • πŸ’Έ COD payment method
  • πŸ›΅ Next-day delivery
  • 🀳 Easy and light access
Existing CITA platform had many usability and capability limitations that significantly impacted the user experience, such as long and complicated journey, as well as poor layout that makes it hard to navigate. This issue drove us to revamp the whole CITA to be more user-friendly and fit our users' needs.

The business objective of this project is to increase potential sales number through CITA.
The Problem
With 180,000 active users across Indonesia, CITA became a reliable and quick purchase channel for our retailers. However, there had been 48% of dormant users with these reasons:
1️⃣ Preference for offline order
(67.6%)
2️⃣ Low tech-savviness
(20.4%)
3️⃣ Β Device limitation
(4.1%)

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Some insights we found from our active users were:

βŒπŸ“² 37% of the Users Didn't Create the Order by Themselves

From active users sampling, around 37% of them didn't order on their own, but were helped by a salesman. Low tech-savviness was the main reason for this.

πŸ•’ Flexible Delivery Schedule Could Help in Increasing Operational Efficiency

Users felt that they didn't have any control over the delivery schedule. They wanted it to be more flexible, following the store's operational hour. Otherwise, no one at the store to receive the item due to closed store. Moreover, they aim to prevent stock shortages or overstocking through smaller but more frequent orders.

"Kalo bisa hari ini order, hari ini juga diantar rokoknya..."

Other than that, there were also platform-related issues that we found:

πŸ˜₯ Long and Exhaustive Journey

Users had to go through multiple and repeated clicks just to order. The chatbot also rendered overwhelming output, taking at least 4 scrolls from the beginning of the journey until the end of it, adding unnecessary steps for users.

"Untuk masuk ke keranjang harus klik tambah ke keranjang ya, tidak otomatis masuk ke keranjang."

πŸ‘€ Minimum Product Visibility

Users could only see 1.5 SKU without any scrolls, making it hard for them to explore our products. The horizontal scroll for SKU exploration added up more complexity to the carrousel, making the experience less pleasant for our users.

😡 Excessive Brand Options

We do have a lot of brands available on CITA. However, the current options were poorly placed altogether, taking up to almost half of the screen. Users also felt difficulties when trying to search for a certain brand. Moreover, brand options and action buttons placement were still mixed up.

"...Saya belum paham cari produknya kayak City Lite carinya sampe keder. Kalo bisa menu produk jadi satu aja, jadi kita pilihnya gak cari-cari."

ℹ️ Poor Clarity of Information

Some users complained about the lack of information on the SKU stock. The others perceived current flow and features to be complicated and confusing.

"Kalau barangnya kosong jangan ditampilkan. Udah dipesan, gak taunya barangnya kosong."
The Proposal
The aim was to provide a reliable commerce chatbot to cater the needs of low tech-savvy retailers across Indonesia. From this point, one major initiative we took was building an in-house chatbot platform for more flexibility instead of relying on a chatbot vendor like the existing system. It was not just an ordinary revamp project, but building a whole new system from scratch.
Exploration

In the early phase of exploration, I conducted a design workshop with my team to list down business and users' pain points, as well as opportunities. The main question was:

How might we design a simple and intuitive chatbot commerce that prioritizes CITA's initial value propositions while ensuring ease of use, especially for low tech-savvy retailers?

Some rough sketches to define order journey:

From the workshop, the goal was to create a seamless, straightforward and similar journey from the current chatbot so users could adapt to the new design with minimum effort.
Usability Testing
In the design process, I also proposed conducting usability testing to validate whether the first design iteration was easy to use, efficient, and flexible enough for our retailers. Below is the UT plan details:
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πŸ‘€ Typology

40 participants in total:

1. Active Users β†’ at least 1 order/week

  • Users who regularly self-order
  • Users who is regularly helped by a salesman

2. Dormant Users β†’ inactive for the past months

3. Unregistered Users β†’ not registered on CITA

πŸ“ Area Involved

Based on penetration and self order rate distribution

1. Medan

2. Bandung

3. Surabaya

4. Jakarta Pusat

❓ Sample Scenarios & Questions:

Users were asked to do some scenarios about the tested flow with follow-up questions, such as:

1. What do you think about the flow?

2. Any difficulties?

3. Why did you choose that option?

4. Which part did you find interesting?

5. What is your feedback and suggestions?

6. How is the new CITA compared to the old one?


A depiction of the UT session:
A participant located in a traditional market
The traditional market in Bandung
A participant trying out CITA mock up
The front of the retailer store
The Design

The Impact
First Iteration Evaluation
The UT resulted in these interesting insights:
πŸ‘ The newly designed CITA is easy to use, and users are willing to try it and switch to it for a better experience
75% preferred the newly designed CITA for its fluid experience compared to the previous version. The rest favored the previous one because they were already accustomed to it. However, a competitive product price remains the key factor that keeps users open to adopting new changes.
πŸ™‹ Users still rely heavily on field forces to help them, especially in the early phase
Post-Pilot Implementation
After 1 month of pilot implementation in 10 areas:
πŸ“ˆ +21% active user growth from dormant
πŸ“¦ 49% opted same-day delivery method
Lessons Drawn
Knowing users' dependency on the field forces, I would like to explore more on how to:
- Find ways to motivate users in using CITA on their own by loyalty program
- Empowering field forces in influencing users to self-order